Our website address is: https://ninedotsdigital.com.
Nine Dots Digital, Tammsaare Business Centre, A.H. Tammsaare tee 47, Tallinn, 11316, Harju maakond, Estonia (“Nine Dots Digital”, “we” or “us”) is committed to protecting and respecting your privacy. This Policy (together with other documents referred to herein) describes what personal data we collect from you and how we process your personal data.
This statement, together with our “Terms & Conditions” sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
Nine Dots Digital is committed to privacy for everyone who accesses the site. These policies describe how we collect and use personal information about you during and after your working relationship with us, in accordance with the General Data Protection Regulation (GDPR) as updated from time to time. The Regulation aims to harmonise data protection legislation across EU member states, enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally operate. This policy applies to all clients, candidates and contractors.
We will comply with data protection law. This says that the personal information we hold about you must be:
Nine Dots Digital is registered as a Data Controller in the EU for the purposes of the General Data Protection Regulation (Regulation (EU) 2016/679) (the GDPR).
Nine Dots Digital may collect, store and process the following categories of data:
You may give us personal data by filling in forms on our site or by corresponding with us by phone, e-mail or by other means. This includes information you provide when you register to use our site, subscribe to our services or submit your CV to us.
Here are some examples of the type of personal data you may give us:
We may collect and process special categories or ‘sensitive personal data’. This is strictly only when necessary to ensure we conform to legal or contractual requirements, such as equal opportunities laws or obligations imposed upon us by our clients (to enable them to comply with their own legal requirements). We must have and will obtain your explicit consent to collect and store such data. Special category data is any of the following:
We may also collect the following type of personal data when you visit our site:
For more information about the data we collect from you when you visit our website please review our Cookies policy which can be found below.
We may receive personal data about you if you use any of the other sites we operate or the other services we provide. We also work closely with third parties (including, for example, business partners, sub-contractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers, and credit reference agencies) and may receive information about you from them.
We use LinkedIn and job boards and their affiliate partners as publicly available sources of personal data for recruitment purposes. We may also receive information about you by word of mouth, for example by a recommendation from a friend, former or current employers or former or current colleagues.
We will only use your personal data when the law allows us to. Most typically, we will use your personal data in the following circumstances:
Most typically, we may share your personal data with selected third parties that may include:
For prospective candidates, candidates, contractors, referees and clients, we will only collect, store, use, process, transfer and disclose personal data in so far as it is necessary for our legitimate interests in that we need the information in order to assess suitability for potential roles, to find potential candidates and to contact clients and referees.
For clients we may also rely on the need for us to perform a contract for you, for example in contacting you to discuss relevant vacancies and suitable candidates.
In the event that we need to collect and hold sensitive personal data about you we always ask for your consent before undertaking such processing.
We keep your personal data in accordance with the following data retention periods:
Candidate personal data – 5 years since the last contact with you. Contact means addition of your personal data to our database, placement into a role or there is a record of verbal or written communication with you.
We will permanently erase your personal data once it reaches the end of its retention period or where we receive a valid request from you to do so. Any traces of your data that still exist within our systems will be put beyond use meaning that it cannot be readily accessed by operational systems, processes or staff.
All information you provide to us is stored on our secure servers and is adequately protected using the latest industry technology.
We will do our utmost to protect your personal data. Note though that the transmission of information via the internet is not 100% secure and as such we cannot guarantee the security of your data transmitted to our site or to our business; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access, misuse or loss.
If you suspect any unauthorised access to or misuse or loss of your data, please contact us immediately using our contact details within the ‘Contact’ section below.
We do not carry out any automated profiling in our recruitment process.
Your personal data may be transferred internationally in the following circumstances:
We want to make sure that your personal data is stored and transferred in a way which is secure. We will therefore only transfer data outside of the EEA where it is necessary, compliant with data protection legislation and the means of transfer provides adequate safeguards in relation to your data, for example:
Under certain circumstances by law you have the right to:
If you want to verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal data to another party, please contact us using firstname.lastname@example.org
You also have the right to:
If you want to access your personal data, please email email@example.com detailing what information you require, and confirming your full name and postal address as a way of confirming your identity.
We will confirm with you what the response date will be, which will usually be within 30 days. We are entitled to refuse the request if it is deemed excessive or a repetition of a previous request.
Any policy changes, either due to business reasons or future changes in legislation, will be posted on this page or, if substantial, may be promoted on the website or through e-mail notification.
Our site may, from time to time, contain links to other sites. If you follow a link to any of these sites, please note that these sites have their own privacy policies and that we do not accept any responsibility or liability for these policies.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential.
We use a number of different cookies on our site. If you do not know what cookies are, or how to control or delete them, then we recommend you visit http://www.aboutcookies.org for detailed guidance.
The list below describes the cookies we use on this site and what we use them for. Currently we operate an ‘implied consent’ policy which means that we assume you are happy with this usage. If you are not happy, then you should either not use this site, or you should delete the cookies having visited the site, or you should browse the site using your browser’s anonymous usage setting (called “Incognito” in Chrome, “InPrivate” for Internet Explorer, “Private Browsing” in Firefox and Safari etc.)
These are cookies that are set by this website directly.
You can find out more about Google’s position on privacy regarding its analytics service at http://www.google.co.uk/intl/en/analytics/privacyoverview.html.
These are cookies set on your machine by external websites whose services are used on this site. Cookies of this type are the sharing buttons across the site allowing visitors to share content on social networks. Cookies are currently set by LinkedIn, Twitter, Facebook and Google+. In order to implement these buttons, and connect them to the relevant social networks and external sites, there are scripts from domains outside of our website. You should be aware that these sites are likely to be collecting information about what you are doing all around the internet, including on this website.
You should check the respective policies of each of these sites to see how exactly they use your information and to find out how to opt out, or delete, such information.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
We use a session cookie to remember your log-in details for you. These we deem strictly necessary to the working of the website. If these are disabled then various functionality on the site will be broken, including the ability to log-in.
Flash cookies may be used to store user preferences for media player functionality and without them some flash content may not render correctly.